Convocation @ Sheridan

About Convocation

Sheridan holds Convocation celebrations for graduates twice per year:

  • Spring (held in June for students graduating at the end of either the Fall or Winter semester)
  • Fall (held in October for students graduating at the end of the Spring/Summer semester)

  • Latest Convocation News
  • Registration, Guest Tickets & More
  • Schedule
  • Agenda
  • FAQs
  • Checklist

Latest Convocation News

2018 Fall Convocation Ceremonies: October 16 - 17, 2018

Convocation celebrations for student's graduating from a Sheridan program following the Spring 2018 semester will be held at the Living Arts Centre in Mississauga, ON.

Live Ceremony Streaming

All Convocation ceremonies are live streamed. Visit www.sheridancollege.ca at the start time of your ceremony to watch the proceedings.

Registration, Guest Tickets & Other Info

Registering for your Ceremony and Requesting Guest Tickets

You can register* for your convocation ceremony and order your guest tickets and gown through the Convocation Ceremony RSVP form (coming soon - you will receive email notification when the form is available).

You will only be able to access the RSVP form if you are a recent graduate or are eligible to graduate in the Spring term and have successfully applied to graduate.

Please note the following:

  • Graduating students are limited to two (2) guest tickets each. Graduates do not require a ticket for themselves.

  • Occasionally, additional tickets become available and are distributed based on the date and time you completed the Convocation Ceremony RSVP form. Graduates can request up to two additional tickets, subject to availability. Availability of additional tickets will not be known until approximately one week prior to each Convocation ceremony. Note that additional seats may not be located near your assigned guest seats.

* if you have forgotten your Sheridan user name and/or password, see the Accounts & Access page

How to Access the Convocation Ceremony RSVP Form

  1. Log-in to myStudent Centre

  2. Click the link myAcademics

  3. In the Graduation section near the bottom of the page, follow the link Convocation Ceremony RSVP (remember, this link will only be visible after you have successfully applied to graduate).


  4. Follow the on-screen instructions to complete the form*. You will be indicating:
    • whether or not you will be attending your Convocation Ceremony; IF YES, you will also be asked:
      • the number of guest tickets you require
      • the size of gown you need

  5. When you are done click the button SAVE CONVOCATION INFORMATION and close the window.

* The request form will open in a pop-up window. Be sure to disable any pop-up blocker you may have employed or take steps to allow your browser to display the page.

Guest Ticket Seat Assignment

Guest tickets will be assigned by the end of May. You will receive an email providing information about seat assignments and any further details you might need.

No longer Attending Convocation?

If you change your mind about attending Convocation after you have already registered for your ceremony, go back into the Convocation Ceremony RSVP form and change your choice to 'Not Attend'. Your certificate/diploma/degree will be mailed to you after Convocation is complete (if it hasn't already been received by you).

Convocation Gowns & Gown Sizes

Gown size is determined by your height in feet and inches. A sizing chart can be accessed on the Request Form to assist you in picking the correct size. Your gown will be available for pick-up on the day of your ceremony at the Living Arts Centre.

Robes and/or hoods must be returned at the end of the ceremony. Items removed from the Living Arts Centre will be charged to the graduate.

Your Name & Contact Information

Your name will appear on your certificate/diploma/degree as FIRST MIDDLE LAST.  If this is not correct and you require a change please visit the Office of the Registrar and present official documentation supporting your name change.  Also, make sure your email address and telephone number are up to date in case Sheridan needs to contact you.

Schedule

2018 Summer Convocation Ceremonies: October 16-17, 2018
Living Arts Centre, Mississauga, ON

Schedule coming soon!

Agenda

Click to the headings below to view the graduation ceremony agenda for each group.

Students

Location and Time

Convocation ceremonies will take place at the Living Arts Centre, 4141 Living Arts Drive, Mississauga.

  1. All convocation ceremonies will be held at The Living Arts Centre, 4141 Living Arts Drive, north of City Centre Drive in Mississauga, Ontario.

  2. Refer to the schedule to determine the convocation date and time for your program.

  3. Please arrive at the Living Arts Centre at least one hour prior to your scheduled ceremony in order to receive your convocation robe and to be lined up to participate in the convocation processional. Be sure to give the guest tickets to your guests.

  4. Proceed immediately to the Robing Room when you arrive.

  5. Guests must be seated 20 minutes prior to the ceremony start time. Guests arriving after this time will be seated in an appropriate break in the ceremony.

Refreshments

Light refreshments will be served immediately following the ceremony.

Graduation Gowns

Please return your robe and hoods following the ceremony. Robes and/or hoods removed from the Living Arts Centre will be charged to the graduate.

Convocation Memorabilia

The following items will be available for purchase following your ceremony:

  • Display frames for your degree, diploma or certificate
  • Rings and memorabilia from the Sheridan bookstore
  • Congratulatory floral bouquets from Professional photography services will be available for you during convocation.
  • Video of your entire ceremony

Lifetouch Canada Inc will be on site to capture you crossing the stage during the convocation ceremonies. Should you wish to receive proofs after your ceremony, you MUST check the consent box while completing the online Convocation Ceremony RSVP form. If you have consented, Lifetouch Canada Inc will email graduates directly with details on how to view your proofs, following convocation.

A Sheridan Information booth will be located in the lobby of the Living Arts Centre for any additional information you may need.

Accommodations

Overnight accommodations are available at the Sheridan Residence in Brampton or Oakville for $64.95/suite. For reservations, please call our toll-free number 1-877-225-8664 and ask to be transferred to your preferred location.

When making your reservation, please ask for the Sheridan Convocation rate.

Readers

Instructions for Readers

  1. Arrive at the ceremony 90 minutes prior to the event start. Please note: the processional will begin 15 minutes prior to the start of the event.

  2. Proceed to the Royal Bank Theatre and collect a robe, hood and Convocation program. On arrival, please check in with the Marshall Coordinator. Wait to be escorted through the back halls to Hammerson Hall where you will be presented with a brief 45 minutes prior to the event.

  3. At the designated time in the ceremony, the Marshall Coordinator will give you the signal to approach the podium. Please introduce yourself to the audience. Then, you will announce the name of the Program Coordinator and his/her program as he/she crosses the stage to take his/her position to the right of the dean. Then, you will announce the name of each of the graduates for that program as they cross the stage. The names of the grads will be read from the marshalling card that will be handed to you by the Marshall Coordinator. You will read the name (and Sheridan Honours, High Honours and Silver Medal winner where appropriate) by program. "Silver Medal", "Honours" and/or "High Honours" will be printed below the name.

  4. Once all of the graduates have been announced for that particular program, please congratulate the graduates.

  5. Then, you will then read the name of the Program Coordinator and program for the next program and continue with the names of the graduates from that program as outlined above.

  6. Once all of the graduates’ names have been read, please return to your seat for the remainder of the ceremony.

  7. Following the ceremony, please return the robe and hood (if applicable) to the Royal Bank Theatre.

  8. Orders for acadedmic hoods will be facilitated via your academic faculty. You will receive email notification from the faculty office with further details.

Faculty

Instructions for Faculty

  1. Arrive at the Convocation ceremony 45 minutes prior to the event start. Please note: the processional will begin 15 minutes prior to the start of the event.

  2. Proceed to the Royal Bank Theatre and collect a robe, hood and Convocation program.

  3. The Marshall Coordinator will arrange you in order of the processional 20 minutes prior to the event start.

  4. Follow the Marshall Coordinator in the processional to seating on stage.

  5. Following the ceremony, please return the robe and hood (if applicable) to the Royal Bank Theatre.

  6. Orders for academic hoods will be facilitated via your academic faculty. You will receive email notification from your faculty office with further details.

Deans & Executive

Instructions for Deans & Executive

  1. Arrive at the Convocation ceremony 45 minutes prior to the event start. Please note: the processional will begin 15 minutes prior to the start of the event.

  2. Proceed to the Royal Bank Theatre and collect a robe, hood and Convocation program.

  3. The Processional Coordinator will arrange you in the order of the processional.

  4. Follow the processional to identified seating on the stage.

  5. Graduates will move across the stage being received by the platform party in this order:
    1. The Designated Reader will read the names of all the graduates
    2. The diploma or degree will be conferred.
    3. Greetings will be extended by the President and a Board of Governors representative
    4. The Program Coordinator extend congratulations along with the Dean and Associate Dean and present the Silver Medal (where appropriate).
    5. The Dean will introduce the Valedictorian

  6. Following the ceremony, please return the robe and hood (if applicable) to the Royal Bank Theatre.

  7. Hoods for Convocation will be available as follows:
    • Deans: orders for academic hoods will be facilitated via your academic faculty. You will receive email notification from your faculty office with further details.

    • Executive:
      • Members of the President’s Executive Council and Administrative Leadership Council please contact Susan Hutton to order your Academic Hood
      • All others, please send email to Hilary Puliciccho indicating:
        • the name of the institution you graduated from
        • the discipline you studied
        • the type of degree awarded

 

Convocation Frequently Asked Questions

Ticket FAQs

Ticket FAQs

Do graduates require a ticket?

Graduating students do not require a ticket. Tickets are issued with no charge for your guests.

How do I get my tickets?

Login to myStudent Centre and complete the Convocation Ceremony RSVP form. Indicate the number of guest tickets you require. Instructions on how to print your tickets will be emailed to your Sheridan email account approximately one to two week before your Convocation ceremony. If you have not received ticket information about your ticket allocation by May 30 please email convocation@sheridancollege.ca.

Is it possible to request additional tickets?

Occasionally, additional tickets become available because members of your graduating class do not attend Convocation. Additional tickets are distributed to students, based on the date and time they completed the Convocation Ceremony RSVP form. Availability will not be known until approximately one week prior to each Convocation ceremony. Please note: that additional seats will not be located near your assigned two guest seats.

Can children attend the ceremony? Are there any age restrictions?

Anyone over the age of 3 is required to have their own ticket. Children must be accompanied by an adult at all times.

I have lost my tickets, what should I do? Can I reorder them?

If you have misplaced your tickets you should be able to reprint them from your email. If not, please have your guests check in at the Sheridan ticket booth at the Living Arts Centre on the day of your ceremony and we will re-issue them to you. (Your guests will require your student number for this).

Why are students only allowed two guests?

This is due to limited seating at The Living Arts Centre. All Convocation ceremonies are live streamed. Visit www.sheridancollege.ca at the start time of your ceremony to watch the proceedings.

Ceremony FAQs

Ceremony FAQs

What time do I have to be at the Living Arts Centre on the day of my convocation?

Graduating students must be checked in 1 hour prior to the start of the ceremony. The process to prepare for Convocation takes approximately one hour (select gown, register for Marshalling Card, receive instructions for Procession, etc.).

I am unable to attend convocation. Can my diploma be mailed to me?

If you have changed your mind about attending Convocation after you have already registered to attend Convocation, go back into the Convocation Ceremony RSVP form and change your choice to 'Not Attend'. Your Diploma will be mailed to you after Convocation is complete.

What should I wear?

We suggest business or business casual attire. However, it can be quite warm under the gown so we suggest something cool.

How do I order my gown? How do I know what size to order?

Gown size is determined by your height in feet and inches. There is a sizing chart on the Convocation Ceremony RSVP online form that will help you to determine the size you need. You will pick up your gown on the day of your ceremony at the Living Arts Centre.

Can I keep my gown and/or hood?

No. Robes and/or hoods must be returned at the end of the Ceremony. Items removed from the Living Arts Centre will be charged to the graduate.

Are drinks allowed during the ceremony?

No food or drink (other than bottled water) is allowed in the Auditorium. There will be a reception after the ceremony where light refreshments will be provided.

What can I purchase at convocation?

Visit the Atrium of the Living Arts Centre to purchase: a DVD of the entire ceremony, Bouquets of Flowers, Rings and memorabilia from the Sheridan bookstore. Sheridan branded frames for degrees, diplomas and certificates are available at Convocation or online. Click here to view the Sheridan frames and order online today. Frames can be delivered directly to your home or picked up at convocation.

Is there a photographer on site the day of convocation?

Friends and family are welcome to photograph graduates during the convocation ceremony from their seats. During Convocation a professional photography company will be on site to capture students crossing the stage.

Should you wish to receive proofs after your ceremony, you MUST check the consent box while completing the online Convocation Ceremony RSVP form. If you have consented, the photography company will email graduates directly with details on how to view your proofs, following graduation.

Graduate FAQs

Graduate FAQs

What should I do if I've forgotten my user name and/or password?

If you have forgotten or misplaced your user name or password, Sheridan's Contact Centre can assist you. Please call 905-845-9430 and select option #3 for Continuing and Professional Studies or option #4 for Postsecondary.

My name and/or address has changed from what Sheridan has on file, how can I update my information?

If you need to change your address or your name on your file, please contact the Office of the Registrar.

How can I stay connected to Sheridan after graduation?

Upon graduation, you will join the Sheridan Alumni Association. As a member, you will receive an annual alumni digital magazine, Ovation, plus our monthly e-newsletter, exclusive event invitations and benefit offers from affinity partners. For more information about the benefits and services available to you as an alumnus, please visit the Sheridan Alumni website.

There are many ways to stay connected with Sheridan following graduation, including:

Convocation Guest FAQs

Convocation Guest FAQs

Can I get a letter confirming my convocation so my parents can get a visitor's VISA?

If you require a letter confirming your eligibility to attend convocation for Visitor VISAs, please contact the International Centre.

Are there hotels near by where guests can stay?

There are several hotels within walking and driving distance of the Living Arts Centre in Mississauga. Overnight accommodations are available at the Sheridan Residence in Brampton or Oakville for $64.95/suite. For reservations, please call our toll-free number 1-877-225-8664 and ask to be transferred to your preferred location. When making your reservation, please ask for the Sheridan Convocation rate. Check out the Residence and Conference Centre website for more information www.stayrcc.com.

Convocation Checklist

  • Apply to Graduate
    If you intend to graduate at the end of your current semester, you will be required to apply to graduate.
  • Register for Convocation
    If you want to attend your Convocation ceremony, complete the Convocation Ceremony RSVP form (opening late March)
  • Request guest tickets
    In the Convocation Ceremony RSVP form indicate the number of guest tickets you require. Graduating students do not require a ticket. Tickets are issued with no charge for your guests.
  • Order your gown
    You will order your gown through the Convocation Ceremony RSVP form. Enter your height in feet and inches.
  • Request a Convocation confirmation letter (where applicable)
    If you require a letter confirming your eligibility to attend convocation for Visitor VISAs, please contact the International Centre.
  • Confirm/Edit your personal information.
    If you need to update your name please contact the Office of the Registrar and present official documentation supporting your name change.
  • Print your tickets
    Instructions on how to print your tickets will be emailed to your Sheridan email account approximately two weeks before your Convocation. If you have not received your tickets please email: convocation@sheridancollege.ca