International Work Study

International Work Study financially supports part-time and full-time Sheridan student employment positions for eligible international students. Students must apply for Work Study each term. A student will be considered for Work Study for one employment position per term.

International students are strongly encouraged to book an appointment with a Sheridan Regulated International Student Immigration Advisor (RISIA) at Sheridan to learn more about their work authorization and get answers to questions relating to their immigration status and working in Canada.

International students are also encouraged to register for virtual immigration sessions. Sessions are delivered by one of Sheridan's RISIAs. At these sessions, students will learn important information about their status in Canada and generate their own correct IRCC online application.

Please see below for helpful links from Immigration, Refugees and Citizenship Canada (IRCC) about working as an international student in Canada:

The Financial Aid & Awards Office offers two Work Study options:

Part-time employment

*Note: International students should speak with a Sheridan Regulated International Student Immigration Advisor (RISIA) to verify the number of hours per week they are eligible to work.

To be eligible, you must:

  1. Be registered in a Sheridan post-secondary program.
    • Actively enrolled in a study term, or
    • Between regularly scheduled academic terms and have academic enrolment in the terms prior and subsequent to the part-time employment term.
  2. Demonstrate financial need.

*Effective for the Spring/Summer 2024 term, students completing a Co-op/Internship term with a Sheridan employer must be returning to an academic term after their Co-op/Internship is complete.

Full-time employment

Students must work more than 24 hours per week.

To be eligible, you must:

  1. Be registered in a Sheridan post-secondary program:
    • Completing a Co-op/Internship term* with a Sheridan employer, or
    • Employed in an Appendix G position (Spring/Summer term only) between regularly scheduled academic terms and have academic enrolment in the terms prior and subsequent to the full-time employment term.
  2. Demonstrate financial need.

*Effective for the Spring/Summer 2024 term, students completing a Co-op/Internship term with a Sheridan employer must be returning to an academic term after their Co-op/Internship is complete.

 

Students in Joint Programs

Students enrolled in joint programs are not eligible for Work Study through Sheridan. Students may inquire about Work Study at their collaborative school.


Applying for Work Study

Application Information Sessions

Click the hyperlink below to register for an interactive information session which will walk you through the Work Study application process including the budget.

Friday, December 1: 10:00am - 11:00am

Monday, December 11: 1:00pm - 2:00pm

Wednesday, January 3: 11:00am - 12:00pm

Tuesday, January 23: 9:00am - 10:00am

Thursday, February 1: 2:00pm - 3:00pm

Step 1

Apply for a Sheridan student position via Sheridan Works.

Step 2

Once you secure a position, complete the Work Study application. Download, save, complete, and upload the budget template hyperlinked in the application.

You are required to complete each section of the budget. If a section does not apply to you, enter “0”.

“0” in Total Resources will not be accepted.

The budget has maximums in place for some categories. If you can provide evidence that your expenses exceed the maximum, please email workstudy@sheridancollege.ca from your Sheridan student email account.

Step 3

Connect with your employer to confirm the Employment Information to be entered on your application. Details must be accurate:

  • Department number
  • Contract start date
  • Contract end date
  • Hours per week
  • Hourly rate of pay
  • Work Study decision confirmation recipient(s)

Step 4

Submit your completed Work Study application.

Step 5

Monitor your Sheridan student email account for updates and to find out if your application has been approved.

If your Work Study application is denied and International Work Study funding is still available, you may reply to the decision email to request an opportunity to review and update your application. If your application is denied a second time or you were not able to successfully submit it by the deadline due to extenuating circumstances, you may request a formal Application Review. Eligible grounds for review include:

  • Medical: Unanticipated onset of a health-related illness, condition, crisis or surgery which prevented you from submitting a Work Study application by the deadline.
  • Personal: Accident, critical illness or death of an immediate family member or an unexpected life changing event that is at no fault of your own, which prevented you from submitting a Work Study application by the deadline.
  • Financial: Unanticipated negative change in personal financial situation which has created an unexpected financial need for you.
  • Procedural: Administrative error by a Sheridan staff member or department.
  • Technical: Application software error which prevented you from submitting a Work Study application by the deadline.

Email workstudy@sheridancollege.ca from your Sheridan student email account for additional information and to obtain the Review package.

Applications must be submitted using the link provided below. You will need to enter your Sheridan student username and password to log in and complete the application.

Winter 2024 Work Study Application

If you require the Work Study application in an alternative format and/or require assistance completing your application, please e-mail workstudy@sheridancollege.ca from your Sheridan student e-mail account. Please ensure you include your student ID number in the subject line.

For more information, contact:
Melissa Thompson, Student Awards & Work Study Coordinator
QLESS.sheridancollege.ca
workstudy@sheridancollege.ca


Processing Timelines

Applications are reviewed beginning approximately one month before the start of each term. Applications are typically processed within 2 weeks from submission date.

The Winter 2024 Work Study application deadline is February 9, 2024.

Due to the limited funding available each term, international work study applications are considered in the order they are received.


Information for Employers

The intention of Work Study is to supplement the wages that students earn when working in Student positions that contribute to the operational need of Sheridan. Work Study provides financial assistance to students by helping generate employment opportunities within the College that encourage self-help and self-development, while also giving students a way to enhance their resumes in preparation for the transition to full-time employment. Hiring departments are responsible for budgeting according to operational need, including the wages of student employees.

Work Study positions should be posted through the Sheridan Career Centre, via Sheridan Works.

Students must secure employment before applying for Work Study consideration. If Work Study eligibility is a requirement for hire, employers are responsible for verifying this in their recruitment process, and are encouraged to use the Work Study Budget Template to evaluate if applicants are likely to demonstrate financial need.

It is the hiring department’s responsibility to ensure that individuals meet the criteria for student employment. Connect with your HR Business Partner for assistance.

Application Information for Employers

Employers are responsible for ensuring international students meet the conditions of their work authorization.

Students must complete a new Work Study application each term. A student will be considered for Work Study for one position per term.

Students must submit their Work Study application using the link provided.

Employers are required to provide students the necessary Employment Information, as per their contract, to accurately complete their application, including:

  • Department number – the 5-digit department number that is part of the account thread used to pay the student. This number is required to ensure that Work Study funds are reimbursed to the correct account,
  • Contract start date - as per the employment contract submitted to HR,
  • Contract end date - as per the employment contract submitted to HR,
  • Hours/week – if this varies, provide an estimate of the average,
  • Hourly rate of pay – do not include vacation or fringe,
  • Work Study decision confirmation recipient(s) – name of the individual(s) who should be copied on the application decision email sent to the student.

Applications are reviewed in the order they are received, and decisions are typically actioned within 1-2 weeks. Employers may email workstudy@sheridancollege.ca two weeks after the student declares they have submitted the application to check on status.

Students may request one opportunity to review and update their application if it is denied and International Work Study funding is still available. If their application is denied a second time or they were not able to successfully submit it by the deadline due to extenuating circumstances, the student may request a formal Application Review. The student should email workstudy@sheridancollege.ca for further details.

If their Work Study application is denied, the student may submit an application for review. They can email workstudy@sheridancollege.ca from their Sheridan student email account for further details and to obtain the Review package.

It is the hiring department's responsibility to complete and submit Employment forms.


Winter 2024 Reimbursement & Timeline

Part-time employment

  • The maximum reimbursement for part-time positions for the Winter 2024 term is $2,000 including vacation (4%) and fringe benefits (10.5%).
  • The Work Study coverage period is January 2 - April 30, 2024.
  • The deadline to submit Work Study applications is February 9, 2024. Late application requests from employers will not be accepted.

Full-time employment

  • Students employed in a Co-op, or Internship position are eligible for Work Study funding in the Winter 2024 term.
  • The maximum reimbursement for full-time positions for the Winter 2024 term is $6,500 including vacation (4%) and fringe benefits (10.5%).
  • The Work Study coverage period is January 2 - April 30, 2024.
  • The deadline to submit Work Study applications is February 9, 2024. Late application requests from employers will not be accepted.

 

Departmental Cost Transfers

Each department's Budget Holder will be sent an email from workstudy@sheridancollege.ca with a prepared departmental cost transfer for review and approval. Backup information is pulled from the Payroll database.

Only hours worked and paid within the designated dates will be considered for Work Study reimbursement each term. It is the employer’s responsibility to submit all necessary documentation and e-timesheets to HR and Payroll by the deadlines indicated on the Payroll Calendar and Schedule.

If you have any questions regarding the departmental cost transfer process, please contact:

Melissa Thompson, Student Awards & Work Study Coordinator
Tel: 905-845-9430, Ext. 2442
Email: workstudy@sheridancollege.ca